Eldritch Event II | The Wrath

Join us for the second event for the Eldritch live action role playing experience on March 16th - 19th, 2022, at Camp Lyle McLeod. Check in will begin at 4 PM on Friday, March the 17th and go to 9 PM, unless you've purchased an early arrival ticket. There is an introductory workshop that is recommended for ALL players, old and new, that starts at 7 PM. This workshop will review important, at-event information like safety, the rules basics, what to expect at Eldritch, and lots more. Note that a Thursday early arrival and check-in is now a new, purchasable option. 

COVID Requirements

Because COVID is still present, and because there have been outbreaks at other events in the community within the last six months, Eldritch is maintaining the following COVID policies:

1. Proof of vaccination is required to attend our events. Please send a photo of your vaccine card via email to contact@eldritchlarp.com or bring it with you to the event to show us at check in.
2. A negative COVID test is required within 24 hours of the beginning of the event. Please send a photo of your negative COVID test via email to contact@eldritchlarp.com. We will have some tests available on site, but we won't have enough for everyone so please do not count on us providing one for you.

Because of the nature of the sleeping arrangments at Lyle McLeod (open room, slumber party style sleeping for most of the cabins), we will not be enforcing mask wearing. We have very limited accomodations available for individuals to get a room with only one or two other people, and we are saving them for those who have accessibility needs. An option available to avoid sleeping in the same room with many people is to take advantage of the many outdoor sleeping accomodations that Lyle McLeod has. There are enclosed canvas tents, yurts, and open shelters, all with mattresses available. However, none these accomodations have heat or electricity, and the bathrooms available to them are outdoor pit style toilets. Running water may or may not be available depending on if the site manager has turned the water back on to these facilities (it is turned off in the winter to avoid frozen pipes). Please use these accomodations at your own risk and comfort.

Getting to Site

Please reference the map and directions provided by the Girl Scouts in the LyleMcLeod Details and Directions file. NOTE that the last mile and a half to the site is a dirt road. It is navigable by most vehicles, but there are potholes and some of you may be getting to site after sunset (which will be at 7:19 pm), so please be cautious and take your time. Staff got there just fine in a Subaru Impreza, for reference.

The site is located about 20 minutes away from Belfair, WA, which has modern amenities including a grocery store, fast food, and gas stations. You can stop there for last minute items before heading to site.

Parking and Lodgings

Please follow the signs for "Eldritch Parking," as you arrive on site. You may unload your car at your lodgings, but please move it back to the parking lot as soon as possible. Staff may be moving around site at this time and it is important we can do so unimpeded.

Cabins are heated with floor mattresses, but no bedding. Be sure to bring your own bedding! All cabins are powered, with outlets available for medical device use, and there are ADA certified cabins available upon request. All cabins have kitchens, attached bathrooms, and showers. As mentioned above in the COVID requirements section, there are also a multitude of outdoor sleeping accomodations, including enclosed canvas tents, yurts, and open shelters. These outdoor accomodations do not have heat or electricity, and they may not have running water.

Signing up for cabins takes place online, before the event. Please keep an eye on our Facebook page and Discord for notifications about when cabin sign ups take place. If you miss cabin sign ups, don't worry! There are enough indoor beds for everyone and you can sign up for one during check in. Online sign ups before the event are for organizational and peace of mind purposes.

Please see the following guides from Lyle McLeod for detailed information about the site, including a map, directions, and policies.

LyleMcLeod Details and Directions

LyleMcLeod Campers Guide

 

Packing for the Cold

We are expecting it to be cold during our event, with lows in the 30's and highs in the 40's and 50's. It's unknown at this time if it will snow, but it's likely to be wet either way. Please prioritize your comfort and safety. While we do have "period" requirements for footwear, modern boots in neutral colors are acceptable, especially for wet and cold events like these. We would just prefer not to see white tennis shoes in play, for example. All indoor spaces are heated and all buildings have hot running water.

Check In

Check In goes from 4:00 PM to 9:00 PM on Friday the 17th, though you are welcome to arrive any time of the day on Friday. If you purchased an early arrival pass, you may arrive no earlier than 3 PM on Thursday. Check-in will be held in the Lodge and there will be signs pointing you in the right direction. If you show up after 9:00 on Friday, you may be delayed in getting your check in materials per staff availability. All necessary materials will be received in your player registration packet received at check-in. Note that you will not be able to perform any character updates during this time.

Game On and Soft Game On

The official in-play start time will be 9 P.M. on Friday, though if you'd like to get into costume and begin early, you may arrive anytime on Friday and interact with other players at the event. Note however, there will be no staff curated content until 9 P.M. that day. Before 9 P.M., please avoid wandering the site because we will still be setting up. You may wander between your cabins and the Lodge.

Game Off and Soft Game Off

Game off also has a soft and an official time. Staff will not send out any more plots after 2 AM on Sunday. However, breakfast will be served the next morning and players are welcome to continue roleplaying and wrap up any business they have with each other by 9 to 10 AM. At 10 AM, we will have a closing ceremony in the tavern with whoever is left, after which clean up will begin in earnest.

We must be off the site by 2 PM on Sunday, per our rental agreement with Lyle McLeod, so we would greatly appreciate any helping hands we can get.

Food, Food Storage, and Cooking

Meal plans are purchased on the event page for $40 and include the following meals.

Friday night meal will be served beginning at 6:00 PM. and include:

Dinner - 6:00 PM - 7:00 PM

Vegetable Stew

Meat Stew (TBD)

Bread

Saturday will consist of a full breakfast, lunch, and dinner:

Breakfast - 9:00 AM - 10:00 AM

Breakfast Casserole (Eggs, cheese, hash browns, roasted tomatoes, bell peppers, and veggie sausage or sausage sausage)

Fresh Fruit

Coffee

Orange Juice

Lunch 12:00 PM - 1:00 PM

Build Your Own Sandwich

Soup (TBD)

Salad

Dinner 5:00 PM - 6:00 PM

Chicken Tikka Masala w/ Rice

Paneer Masala w/ Rice

Naan Bread

Salad

Roasted Vegetables

Sunday breakfast will be consist of quick items such as bagels, muffins, fruit, and coffee.

All meals will have a vegetarian and non-vegetarian option.

Feel free to bring additional vittles for yourself - every cabin at Camp Lyle McLeod has it's own kitchen for you to use. The commercial kitchen in the Lodge also has a very large refridgerator for perishable food storage. Commerical kitchen priority will be given to our cooks for our meal plan, so please be respectful of their space and use of equipment.

Late Arrival 

Please let us know if you will be arriving after 9:00 pm on Friday. If you arrive at 9:00 pm or later, please drive your vehicle directly to the designated parking lot. Do NOT drive your vehicle around site to unload. We recommend that you bring a wagon or some other medium to transport your belongings to your cabin from the parking lot. You may unpack your belongings in your cabin, but you are not allowed to enter play until you have checked in. Do not roam the site except to unpack your belongings. If there are no staff members available, then you must wait until one is available.

Leaving Site Temporarily or Leaving Early 

If you must leave the site temporarily or leave early from the event entirely, then please fill out our Sign In/Sign Out sheet which will be located just inside the tavern. This sheet is only to be used by players who have already been officially checked in to the event. Please fill out the sheet when you leave the site and fill it out again when you return to the site, if you are returning. This Sign In/Sign Out sheet is both a convenience and a safety measure for the Eldritch staff. If we are aware that you have left the site, then we will not search for you for the purposes of an encounter and we will also be sure that you have not gone missing or are in danger.

Mandatory NPC Event Shifts

While mandatory, your character will receive 1 Influence for participating in an NPC or Kitchen shift. In combination with volunteering for set up or tear down, you can receive a maximum of 2 Influence per event.

We will have a sign up sheet online before the event and at check-in during the event to choose an NPC shift. These spots will be marked as combatant, non-combatant, or kitchen and are always two hours long, so that players can plan accordingly for their shifts. These shifts are first come, first served, and are required as part of your event. You may sign up on behalf of others, but please ensure they are then aware of what time you signed them up for. 

Kitchen shift note - even if there are no dishes to do and things are clean, please feel free to throw on an apron and participate as though your character were working in the in-game tavern space. This is a super fun and easy way to add to the immersion of the space, and also allows you to interact with other players to whom you may not have been previously introduced.

Set Up and Tear Down 

We love our volunteer staff and all those who can help us set up and tear down our events. There is an immense amount of work that goes into producing Eldritch events that we simply cannot execute on without some extra help. 

Compensated Positions - We are offering a variety of free and discounted tickets (not including meal plan) every event to players who would like to help with unloading our truck upon arrival and packing our truck after the event. Commensurate monetary compensation is also a possibility if that is preferred. These tickets are available on the event listing. Please do not select these tickets if you are unfit to perform the duties required.

In-game Reward Options - If you cannot stay for the entire set up or tear down, but would still like to help, you can sign up for a two-hour set up or tear down shift and your character will receive 1 Influence. You can earn a maximum of 2 Influence per event this way.

Full Time Volunteers - If you're able to arrive early or stay late, please also let us know via email address above. We love volunteers and will be happy to put you on the schedule.

 

How to Interact with Staff at the Event 

Staff will be present at check-in in the tavern prior to the start of the event. "Monster Town", or the main base of operations for staff, will be located on the second floor of the Lodge. Please do not enter Monster Town unless it is for one of the following reasons:

• There is an emergency.
• You cannot find a staff member or full-time NPC with a radio.
• You have been led on an encounter or mod through Monster Town.

Players may ask OOC or logistical questions to any staff member or full-time NPC that they find out and about. If that staff member or full-time NPC cannot answer the question, then they will radio the staff member located at Monster Town. The staff member at Monster Town will come out to meet the player if necessary, or they will answer the question for the staff member over the radio. If a staff member or full-time NPC with a radio cannot be found, then you may enter Monster Town to ask your question if it is pressing. Additionally, there is a physical copy of our core in-game content in an in-character notebook inside the tavern for players to peruse if they have a question that can be answered by our content. This notebook will include the Player’s Guide, our published Generalist packets, Code of Conduct, and Social Contract.

 

Refunds 

Refunds will be granted up to one month before the event for which the ticket has been purchased, with a 50% fee applied if the refund is requested within 30 - 60 days before the event (roughly one to two months before). After this point we will not grant a refund. You may however transfer this ticket to an existing player who has an approved Eldritch character. Refunds on season 4-pack passes will not be given after used for one event. You may then only sell and/or transfer the pass to an existing player, that is one with an approved Eldritch character on file.