Eldritch Event I

Join us for the first event for the Eldritch live action role playing experience on April 8th - 10th, 2022 at Middle Ground Event Site. Check in will begin at 6 P.M. and go to 9 P.M. If you are new to Eldritch we will be conducting a new player workshop that last about half an hour, beginning at 7 P.M.

Parking and Lodgings

There will be parking available for about 30-40 vehicles. Middleground is currently exploring overflow parking options, but they encourage carpooling where possible for the time being.

Lodging will be determined prior to game on. We will give players an opportunity to select which cabin they sleep in, stay tuned for that.

Cabins have bunk beds with mattresses, but no bedding. Be sure to bring your own bedding! All cabins except for two cabins that are located out in the lower field of the site have outlets and power.

 

Check In

Check In goes from 6:00 PM to 9:00 PM on Friday, unless you arrive early at which point you'll be checked in at that time.

The official in-play start time will be 10 P.M. If you show up after this time, you may be delayed in entering play per staff availability. Check-in will be held in the tavern. All necessary materials will be received in your player registration packet received at check-in. Note that you will not be able to perform any character updates during this time.

Event Schedule 

Thursday:

3:00 PM - If you purchased an early arrival pass, you may show up on site no earlier than 3 PM. Please do not roam the site, as we will be setting up the event. You may travel between your car, your cabin, and the bathrooms, but please don't wander anywhere else unless you are helping with set up. We don't want to ruin the surprise!

Friday:

6:00 PM - Check In begins

7:00 PM - New player workshop begins. We recommend that everyone, including returning players, attend the new player workshop this time around.

9:00 PM - Check In ends. Staff will prepare for Game On

10:00 PM - Game On

Sunday:

12:00 PM - Game Off, Game debrief and props in the Tavern

1:00 PM - Tear Down

Food, Food Storage, and Cooking

Meal Plan holders can expect the following:

Friday night meal plan will be served beginning at 5:00 PM.

Saturday will consist of a full breakfast, lunch, and dinner.

Sunday breakfast will be consist of quick items such as bagels, muffins, fruit, and coffee.

All meals will have a vegetarian and non-vegetarian option.

The full meal plan menu and exact schedule will be announced closer to the event. Feel free to bring additional vittles for yourself, but note that fridge and cooking space is limited, so please bring mostly non-perishable food items that you can store with your belongings.

If you have not purchased the meal plan, please be sure to bring enough food for yourself for the weekend. Note that fridge space is limited, so bring mostly non-perishable food items that can be stored with your belongings. Cooking space is also extremely limited at Middleground; kitchen priority will be given to our cooks for our meal plan, so please be respectful of their space and use of equipment.

Late Arrival 

Please let us know if you will be arriving after 9:00 pm. If you arrive at 9:00 pm or later, please drive your vehicle directly to the designated parking lot. Do not drive your vehicle around site. We recommend that you bring a wagon or some other medium to transport your belongings to your cabin from the parking lot. You may unpack your belongings in your cabin, but you are not allowed to enter play until you have checked in. Do not roam the site except to unpack your belongings. When you are ready to check in, go up to the house at the top of the hill (follow the road into site) and notify a staff member in the building that you need to check in. If there are no staff members available, then you must wait until one is available.

Leaving Site Temporarily or Leaving Early 

If you must leave the site temporarily or leave early from the event entirely, then please fill out our Sign In/Sign Out sheet which will be located just inside the tavern. This sheet is only to be used by players who have already been officially checked in to the event. Please fill out the sheet when you leave the site and fill it out again when you return to the site, if you are returning. This Sign In/Sign Out sheet is both a convenience and a safety measure for the Eldritch staff. If we are aware that you have left the site, then we will not search for you for the purposes of an encounter and we will also be sure that you have not gone missing or are in danger.

Mandatory NPC Event Shifts 

We will have a sign up sheet at check-in to choose an NPC shift if you have not signed up for your shift prior to arriving at the event. These spots will be marked as combatant, non-combatant, or kitchen and are always two hours long, so that players can plan accordingly for their shifts. These shifts are first come, first served, and are required as part of your event. You may sign up on behalf of others, but please ensure they are then aware of what time you signed them up for.

Set Up and Tear Down 

We love our volunteer staff and all those who can help us set up and tear down our events. There is an immense amount of work that goes into producing Eldritch events that we simply cannot execute on without some extra help. If you're able to arrive early or stay late, please let us know via email. We'll be happy to put you on the schedule.

 

How to Interact with Staff at the Event 

Staff will be present at check-in in the tavern prior to the start of the event. "Monster Town", or the main base of operations for staff, will be located in the house at the top of the hill of Middleground. It can be found by following the road into site. Please do not enter Monster Town unless it is for one of the following reasons:

• There is an emergency.
• You cannot find a staff member or full-time NPC with a radio.
• You have been led on an encounter or mod through Monster Town.

Staff will not set up a traditional “Logistics” for the event. Rather, players may ask OOC or logistical questions to any staff member or full-time NPC that they find out and about. If that staff member or full-time NPC cannot answer the question, then they will radio the staff member located at Monster Town. The staff member at Monster Town will come out to meet the player if necessary, or they will answer the question for the staff member over the radio. If a staff member or full-time NPC with a radio cannot be found, then you may enter Monster Town to ask your question if it is pressing. Additionally, there is a physical copy of our core in-game content in an in-character notebook inside the tavern for players to peruse if they have a question that can be answered by our content. This notebook will include the Player’s Guide, our published Generalist packets, Code of Conduct, and Social Contract.

 

Refunds 

Prior to this upcoming event, refunds have been a special case. We sent out emails to all players who had purchased tickets and season passes from us prior to the pandemic regarding refunds. If you did not get an email from us regarding refunds but you believe you should have, please reach out. Going forward, our refund policy will be as follows:

Refunds will be granted up to one month before the event for which the ticket has been purchased. After this point we will not grant a refund. You may however transfer this ticket to an existing player who has an approved Eldritch character. Refunds on season 4-pack passes will not be given after used for one event. You may then only sell and/or transfer the pass to an existing player, that is one with an approved Eldritch character on file.